Taking the pain out of Congress organisation
For Associations, most of the time, negotiating with hotels is a nightmare - they often find hotels will struggle to understand why they can’t guarantee the room blocks while at the same time demanding huge deposits!

To avoid such situation, we then have built the “Success in Congress” programme specifically to make associations aware of the AccorHotels strategy.

The aim of this programme is to develop innovative measures to meet the particular hospitality requirements of associations organising congresses. As volunteers undertaking the responsibility of both running their associations and managing their events, our clients are looking for personalised, practical and highly cost-effective solutions. In response, AccorHotels country and hotel experts have made 11 commitments for any size of organisation.

AccorHotels not only ensures the need for excellent accommodation is met in destinations worldwide, but with half of the AccorHotels network offering meeting space, also offers an outstanding solution to conference requirements.

In order to keep understanding the Association market, AccorHotels is proud to become a partner of the FAIB.

The AccorHotels group
AccorHotels is a world-leading travel & lifestyle group with more than 4,100 hotels and operates in 95 countries. With an unmatched collection of brands (from economy to luxury) and a rich history spanning close to five decades, AccorHotels, along with its global team of more than 240,000 dedicated people, has a purposeful and heartfelt mission: to make every guest Feel Welcome

Contact

AccorHotels Global Sales – Congress Market
Associationcongress.globalsales@accor.com
T. +33(0)1 41 33 71 10
http://meetings.accorhotels.com/gb/offers/conventions.shtml

Compensation experts
Bonus and employee share ownership

We are a multidisciplinary team combining decades of financial, tax, legal, operational and IT expertise.

BlueTrees is a fintech specialised in the creation and implementation of innovative employee compensation and shareholding solutions.

This experience allows us:

- to optimise in Belgium the employees’ variable compensation and the long-term incentives;
- to reduce the cost of companies;
- to constantly develop our solutions so as to be in agreement with the tax authorities (legal security, tax rulings);
- to continuously improve the customer experience through simple products, legally unassailable and understandable by all;
- to considerably simplify customer processes through the latest-generation BlueOption IT platform;
- total transparency.

Our solutions are accessible to large companies as well as to SMEs or non-profit organisations. Solutions adapted to the different size or form of companies benefit from an integrated offer (advice, documentation and software).

BONUS OPTIMISATION VIA WARRANTS PLAN
Granting a classic bonus to your employees is very heavily taxed and subject to very high social security contributions. BlueTrees has set up warrants plans that allow you to optimise the variable compensation of your employees. It has obtained a ruling from the tax authorities that allows companies to offer warrant plans without a bank or social secretariat. This simplifies procedures and reduces the company’s costs.

EMPLOYEE SHAREHOLDING
Employee shareholding (option plans, share plans, profit-sharing) is the sharing of the future growth of the company with the beneficiaries. BlueTrees has a global offer that includes qualitative legal assistance, technical assistance, communication, software and attractive pricing.

BlueTrees

www.bluetrees.be - info@bluetrees.be
francoise.Platteborse@bluetrees.be +32 496 58 61 97
 philippe.gusbin@bluetrees.be +32 488 99 96 51

Business Portal

Formalis will guide you through the registration process for starting up your business in Belgium. All legal obligations related to doing business in Belgium will be explained and fulfilled by Formalis, so you can be certain that your activities in Belgium will start up smoothly and correctly. Formalis will register your company
with the Belgian Crossroads Bank for Enterprises and get you a company number.

Social Security Insurance for the Self-Employed

Self-employed persons in Belgium need to register with a Social insurance provider. Group S offers you that possibility in-house. We will calculate your social security contributions. The payment of these contributions give you the right to receive child benefits, pension, social insurance in case of bankruptcy and access to legal sickness and incapacitation benefits.

External Payroll Office

Whatever the size of your business, Human Resources Management is a complex issue. An error in implementation of social legislation can be very costly. So most employers entrust administration of salaries to an authorized external payroll office. Your personal payroll manager, who is your first point of contact,
keeps careful watch and provides you with day-to-day advice. He calculates wages and social contributions correctly, ensuring that you fully comply with social legislation.

Legal Assistance

As an employer, you have to deal with complicated social legislation. We offer you :

• assistance and advice on individual and collective work regulations ;
• legal defense in the event of a conflict with an employee or with the Social Security authorities ;
• template documents.

Child benefit

Your staff members with children are entitled to allowances. Group S handles the formalities and settles child benefits and other bonuses when a child is born or adopted.

Group S International Division

In response to the growing number of international enterprises and associations active in Belgium, Group S has set up an English-speaking division for its international clients.

Group S services for international clients include the following :

• An English-speaking payroll manager ;
• Pay slips issued in English ;
• Salary simulations ;
• Legal assistance in English ;
• Specific expertise on matters relating to foreign workers (posting of workers, work permits, expat status, etc.) ;
• Assistance with setting up a fringe benefits policy ;
• Pro-forma documents and documentation in English ;
• Statutory and extra-statutory insurance ;
• Partnership with the National Health Insurance: Euromut.

Group S is growing internationally. In France we operate through our subsidiary Group S – Management Services. We can meet the needs of companies active in Belgium and/or in France by offering them the same services in both countries.

We also currently work with partners for payroll management of employees of companies based in the following countries: Austria, Bulgaria, China, Czech Republic, Dubai, Egypt, Germany, Grand Duchy of Luxembourg, Hungary, Ireland, Israel, Italy, Poland, Portugal, Netherlands, Russia, Slovenia, Spain, Sweden, Switzerland, Ukraine, United Kingdom, USA.

Special Rate:

As a member of FAIB, your association can benefit from a specific rate at GroupS (up to 30 % discount on handling fees).

Philippe Borremans
International Affairs Manager
Avenue Fonsny, 40 – Bruxelles 1060 Brussel – Fonsny laan, 40
T.: +32 2 507 19 74 - F.: +32 2 507 16 32 - Mobile: +32 477 86 71 86
philippe.borremans@groups.be - www.groups.be

Effortless event creation and management

Thanks to the partnership recently concluded with idloom - Belgium the FAIB has access to the event registration tool developped by idloom.

idloom-events® is a complete and professional tool that manages and automates all key aspects of event management: creation of a dedicated website, registrations, reservations, payments, etc.

https://www.idloom.com

Kellen provides association management, strategic advice, global consulting, government affairs, market research and European representation services to associations and corporations worldwide.

Our Europe-based Kellen team includes 35 experienced professionals with a variety of complementary backgrounds, industry knowledge and skills. Each of whom has extensive experience in the management and representation of national, European and global associations and is competent in at least three European languages

Kellen Clients benefit from specialized association management knowledge, enriched service offering and privileged links with EU and US-based decision-makers.

Kellen has offices in Atlanta, Beijing, Brussels, Chicago, Denver, Kansas, New York and Washington D.C.

Our 350 professionals around the globe are specially trained in areas ranging from engineering to nutrition, from integrated communications to global consulting, and of course, in association management and meeting planning. And while association management is what we’re best known for – it’s just one part of what we do.

www.kellencompany.com

MCI is a globally integrated association, communications, public affairs & event management company, building community around institutions, brands, products, services and companies.

As an International independent group, MCI is specialised in associations, communications, governmental affairs and events.

MCI offers global and integrated solutions to help associations reach their objectives, anticipate trends and build a sustainable future.

MCI supports organisations and programmes from 50 to 50 000 people, in Belgium, Europe & everywhere around the world.

antony.jean-mertens@mci-group.com

www.mci-group.com

Our mission

Mercuri Urval is a leading global leadership acquisition & advisory firm. We were founded in the EU more than 50 years ago to answer a simple but important question that leaders face: How can we make sure we have the right people in place to deliver the best possible results?”

And every day since, we have developed and refined our methods, so you can be confident in our expert´s advice. As pioneers in predicting the impact of people’s capabilities and personality on business results, we have always placed high importance on the recruitment, development and retention of executives, senior managers, specialists and board directors. Our services are built to meet our clients’ needs to strengthen their people’s performance and it starts at the top. 

Our presence

Mercuri Urval, a privately held and integrated firm that operates seamlessly across borders, provides reliable leadership advice worldwide to ensure successful outcomes for our clients. Mercuri Urval presently works with more than 3.000 clients across all major business sectors in over 50 countries on all continents.

Working with multinational for-profit organizations, public institutions, government agencies, associations and NGOs is an important and growing part of our business since long. Our list of clients in Belgium and internationally is long and includes organizations and institutions at all levels.

Due to our international footprint across business sectors and functional job disciplines and our continuously renewed partnership with the European institutions, Mercuri Urval has since long been involved in the EU, public and government affairs space, delivering added value to organisations representing a wide array of interest and sizes, in and beyond Brussels.

Contact details

Our consultants work with a diverse client base at local, national, and international levels. We invite you to contact us to discuss your requirements and expectations 

When you seek a partner with unrivalled international reach and a proven track record? Please contact our team in Brussels:

+32 (0)2 715 09 99
mub.be@mercuriurval.com
www.MercuriUrval.com

Mercuri Urval | Extraordinary Results. It’s All About People™

Presence Translate & Interact - Makes languages, meetings and cultures work for you in live and virtual environments.

We are Luxemburg-based communications agency that combines linguistic expertise with top-notch technologies to offer a wide range of meeting formats to fit our customers’ needs.

Translation and Interpretation

For associations communication is essential, both internally with their member organisations, and with the outside world. In today’s globalized multilingual environment, it is essential to have the right language professionals to bring these messages across. We screen our clients’ needs and design the language solution that suits them best, in terms of field of expertise, technology and price. Our interpreters and translators have a proven track record and are trained to work with the latest live and virtual translation technologies.

Live and Virtual Meetings

Our meeting organisers will assist you in finding a venue and organising the whole or certain aspects of your meeting or event, whether it is held externally or at your premises. We can also offer our virtual platforms to hold multilingual webinars or phone calls, or set up hybrid meetings, where live and virtual participation are combined. This way, our clients save time, money and effort, and help safeguard the environment by holding a green event.

Crowd Intelligence

Engage event participants by empowering them to make decisions. With our audience scan and voting systems you can fine-tune your messages and events to match your target group.

Contact details

Peter Van Den Steene is the Director of the Board and legal representative of the company.

For more details on our services or to request a demo of our multilingual webinar platform (free for FAIB members), contact us at:

Tel: +352 26 19 60 54
jelle.deleeuw@presencegroup.eu

PwC Legal (previously Law Square) was founded in October 2013 as an independent law firm. It forms part of a network of more than 3,500 lawyers in 95 countries. PwC Legal in Belgium is a multidisciplinary team of over sixty passionate lawyers, all registered at the Brussels or Antwerp Bar, and who combine many years of experience in different areas of expertise.

Our clientele comprises both commercial companies and associations. From start-ups and SME’s to listed companies, from non-profit and governmental organisations to big international networks, our firm guides all kinds of organisations through aspects of both public and private sector business law, in Belgium and beyond. We advise in matters related to M&A, general corporate law, banking and finance, business contracts, privacy and data protection, real estate, financial regulations, intellectual property, public and administrative law and tax policy and litigation.

Building or restructuring a not-for-profit business can be highly complex, both legally and operationally, and requires practical and creative solutions. Our multidisciplinary team of specialists has- in-depth, demonstrated expertise in helping national and international organisations with all aspects of funding, expenditure, governance structures, restructuring and more, taking already into account potential opportunities under the new Belgian Code for Companies and Associations. We work alongside our clients to design, optimise or restructure their organisation, within this new legal context, and always keeping in mind our clients’ long-term goals.

We collaborate with our PwC network, departmentally and globally, to bring you a complete end-to-end solution under one roof.

For any question, please contact: Karin Winter karin.winters@pwc.com Tel: +32 2 710 78 03 - Visit us at www.pwclegal.be

SD Worx is a global HR & Payroll solution provider. SD Worx is directly present in 11 countries but can offer a payroll solution anywhere in the world.

www.sdworx.com

Hugues Thibaut
hugues.thibaut@sdworx.com

SEC Newgate EU is a full service public policy and public relations agency built for the challenges of today – and tomorrow. We are creative, yet pragmatic; mid-sized yet global, with partners across Europe and beyond. Founded over a decade ago, SEC Newgate EU takes an integrated approach to our clients’ challenges, based on best practice and in-depth knowledge of the policy landscapes in Brussels and internationally.

We are a multidisciplinary consultancy focused on European association management, advocacy and communications. We have dedicated media relations, digital and event management teams known for their expertise and success. Based in Brussels with a network of European and global partner agencies, we combine detailed knowledge of the policy world with a creative approach to communication.

Contact: Feriel Saouli fsaouli@secnewgate.eu
www.secnewgate.eu

Founded in 2011, Spreds has now established itself as a leader in the digital management of stakeholders

Its SaaS platform provides three digital tools that handle the legal, administrative and financial actions and transactions related to the governance, fundraising and management of members, shareholders, board members, etc :

1. eGovernance: helps legal entities easily organise digital meetings in a compliant way.
2. eFundraising: simplifies the complex management of fundraising, including regulatory aspects.
3. ePooling: allows companies to easily pool their investors and let Spreds manage them until the exit.

For any question, please contact:
Charles-Albert de Radzitzky, CEO of Spreds: charles@spreds.com.

Visit Spreds at www.spreds.pro.

visit.brussels is the tourism and culture city marketing agency of Brussels.

Brussels, a "world city" where 180 different nationalities mingle, and also “world’s capital” of international associations, with over 2300 with their headquarters on its territory.

To serve all associations’ needs to develop their activities Brussels, visit.brussels counts with a dedicated Convention and Association Bureau:

• to support with all the information for setting up or operating the association in Brussels with the support of its partners (of which the FAIB)
• to contribute to the city discovery by the association community ecosystem in Brussels
• to develop an association community ecosystem in Brussels
• to assist in organising an association meeting
• to guide to various service providers operating in the city
• to develop partnerships at local level and with other association hub cities

The visit.brussels multilingual team will be pleased to provide you with support and advice. Just contact us.

More information:

www.associations.brussels

Patrick Bontinck, CEO
Milena Zandonà, Business Development Expert

Rue Royale 2-4 - 1000 Bruxelles
Phone +32(0)2.513.89.40
Email: m.zandona@visit.brussels

VisitBritain is the official tourism organisation proudly promoting the country as a leading destination for business events.

VisitBritain’s Business Events team is your gateway to finding the right destination and support in the UK.

We offer expert and impartial advice, saving you time.

We connect you to the right contacts in the best cites in the UK and offer you support in selecting the best host for your next event.

Contact us to discover how VisitBritain can help you reimagine your future business events. Learn more at www.eventsaregreat.com